Healthcare Digital Transformation Powered by Odoo ERP

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about Project

Client
SoundEmotion Hearing & Speech Clinic
Industry
Language & Platform
No items found.
Duration
Services
Project Details

SoundEmotion is a fast-growing Hearing & Speech Clinic specializing in audiology assessments, speech therapy, and diagnostic services. Before modernizing, their operations depended heavily on paper-based patient files, Excel sheets, and disconnected tools. This created delays, data duplication, and a lack of real-time visibility across clinical and administrative workflows.

To support growth, improve patient experience, and eliminate manual processes, SoundEmotion partnered with Incredible Visibility to build a fully digitized, scalable clinic management system powered by Odoo ERP.

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Overview

The goal was to build a complete clinic management ecosystem within Odoo ERP that would:

  • Digitize the full patient lifecycle
  • Provide clinicians with structured diagnostic and reporting tools
  • Replace manual workflows with automated processes
  • Centralize accounting, HR, inventory, and referral management
  • Improve operational efficiency and patient service speed
  • Enable real-time transparency for management

Create a scalable foundation for multi-branch expansion

Challenges

Implementation Approach

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Patient data scattered across multiple Excel sheets

Description
logo

No centralized Electronic Health Record (EHR)

Description
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Manual accounting, invoicing, and expense tracking

Description
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No automated referral doctor commission management

Description
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No biometric attendance integration for staff

Description
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Manual inventory tracking with frequent discrepancies

Description
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No real-time dashboards or performance insights

Description

Results & Impact

1

Target Audience Research

2
Target Audience Research

3
Target Audience Research

4
Target Audience Research

1

Patient Lifecycle Digitization (Custom Module)

We digitized the entire patient journey:

  • Digital patient registration
  • Medical history & case details
  • Unified EHR structure
  • Document uploads (audiograms, prescriptions, reports)
  • Prescription & visit summary printing
  • Follow-up & continuity-of-care workflows
2

Audiologist Diagnostic Module

A dedicated clinical module built for audiology:

  • Audiology notes & observations
  • Audiogram upload integration
  • Diagnostic data entry
  • Automatically generated diagnostic reports
  • Standardized clinician workflow
3

Accounting & Finance Automation

Odoo Accounting was configured to replace manual bookkeeping:

  • Automated invoices & receipts
  • Expense and reimbursement workflows
  • Referral doctor commission tracking
  • Patient billing accuracy
  • Real-time financial dashboards
4

Inventory & Stock Control

Real-time visibility for hearing aids, batteries, tools, and consumables:

  • Stock level monitoring
  • Purchase & vendor management
  • Auto stock adjustment linked with patient billing
  • Expiry alerts & reorder rules
5

HR & Attendance System Integration

We connected the clinic’s biometric machine directly with Odoo:

  • IN/OUT sync
  • Attendance reports for payroll
  • Leave & shift management
  • User roles and access controls
6

Visitor Management System

Efficient front-desk operations powered by:

  • Visitor check-in / check-out
  • Purpose-of-visit logging
  • Whom-to-meet mapping
  • Daily footfall dashboard
7

Task Management Module

Improving coordination and operational clarity:

  • Task assignment to sales & operations staff
  • Monitoring deadlines & status
  • Team productivity insights

Average Conversion Rate
Traffic Generated

Achieve Higher SEO Keyword Ranking

Employing Advanced Tools and Technologies to Create Timeless Solutions

Healthcare Digital Transformation Powered by Odoo ERP

Branding

SoundEmotion is a fast-growing Hearing & Speech Clinic specializing in audiology assessments, speech therapy, and diagnostic services. Before modernizing, their operations depended heavily on paper-based patient files, Excel sheets, and disconnected tools. This created delays, data duplication, and a lack of real-time visibility across clinical and administrative workflows.

To support growth, improve patient experience, and eliminate manual processes, SoundEmotion partnered with Incredible Visibility to build a fully digitized, scalable clinic management system powered by Odoo ERP.

Client
SoundEmotion Hearing & Speech Clinic
Industry
No items found.

Strategy & Discovery

The goal was to build a complete clinic management ecosystem within Odoo ERP that would:

  • Digitize the full patient lifecycle
  • Provide clinicians with structured diagnostic and reporting tools
  • Replace manual workflows with automated processes
  • Centralize accounting, HR, inventory, and referral management
  • Improve operational efficiency and patient service speed
  • Enable real-time transparency for management

Create a scalable foundation for multi-branch expansion

Logo

Challenges

Implementation Approach

logo

Patient data scattered across multiple Excel sheets

Description
logo

No centralized Electronic Health Record (EHR)

Description
logo

Manual accounting, invoicing, and expense tracking

Description
logo

No automated referral doctor commission management

Description
logo

No biometric attendance integration for staff

Description
logo

Manual inventory tracking with frequent discrepancies

Description
logo

No real-time dashboards or performance insights

Description

Healthcare Digital Transformation Powered by Odoo ERP

Project Brief

SoundEmotion is a fast-growing Hearing & Speech Clinic specializing in audiology assessments, speech therapy, and diagnostic services. Before modernizing, their operations depended heavily on paper-based patient files, Excel sheets, and disconnected tools. This created delays, data duplication, and a lack of real-time visibility across clinical and administrative workflows.

To support growth, improve patient experience, and eliminate manual processes, SoundEmotion partnered with Incredible Visibility to build a fully digitized, scalable clinic management system powered by Odoo ERP.

Client
SoundEmotion Hearing & Speech Clinic
No items found.

Solution

The goal was to build a complete clinic management ecosystem within Odoo ERP that would:

  • Digitize the full patient lifecycle
  • Provide clinicians with structured diagnostic and reporting tools
  • Replace manual workflows with automated processes
  • Centralize accounting, HR, inventory, and referral management
  • Improve operational efficiency and patient service speed
  • Enable real-time transparency for management

Create a scalable foundation for multi-branch expansion

Average Conversion Rate
Traffic Generated

01
Organic Revenue Increase of 200% YoY

In today's landscape, no business can afford to overlook Search Engine Optimization (SEO). SEO should play a crucial role in your online marketing strategy as it aids people in discovering your online presence, ultimately leading to increased sales over time.

02
Organic Sessions Up By 115% YoY

In today's landscape, no business can afford to overlook Search Engine Optimization (SEO). SEO should play a crucial role in your online marketing strategy as it aids people in discovering your online presence, ultimately leading to increased sales over time.

03
Doubling Up on Ranking Keywords

In today's landscape, no business can afford to overlook Search Engine Optimization (SEO). SEO should play a crucial role in your online marketing strategy as it aids people in discovering your online presence, ultimately leading to increased sales over time.

Challenges

Implementation Approach

logo

Patient data scattered across multiple Excel sheets

Description
logo

No centralized Electronic Health Record (EHR)

Description
logo

Manual accounting, invoicing, and expense tracking

Description
logo

No automated referral doctor commission management

Description
logo

No biometric attendance integration for staff

Description
logo

Manual inventory tracking with frequent discrepancies

Description
logo

No real-time dashboards or performance insights

Description

Incredible Visibility

Incredible Visibility

SoundEmotion Hearing & Speech Clinic

SoundEmotion is a fast-growing Hearing & Speech Clinic specializing in audiology assessments, speech therapy, and diagnostic services. Before modernizing, their operations depended heavily on paper-based patient files, Excel sheets, and disconnected tools. This created delays, data duplication, and a lack of real-time visibility across clinical and administrative workflows.

To support growth, improve patient experience, and eliminate manual processes, SoundEmotion partnered with Incredible Visibility to build a fully digitized, scalable clinic management system powered by Odoo ERP.

Services
Year
Client
SoundEmotion Hearing & Speech Clinic
Visit

Project Objectives

The goal was to build a complete clinic management ecosystem within Odoo ERP that would:

  • Digitize the full patient lifecycle
  • Provide clinicians with structured diagnostic and reporting tools
  • Replace manual workflows with automated processes
  • Centralize accounting, HR, inventory, and referral management
  • Improve operational efficiency and patient service speed
  • Enable real-time transparency for management

Create a scalable foundation for multi-branch expansion

Implementation Approach

Our delivery followed a structured, risk-free rollout approach:

  1. Discovery & Fitment Mapping
  2. Live Demo & Gap Analysis
  3. Custom Module Development & Approval
  4. Data Migration (Patients, Finances, Inventory)
  5. Training & User Acceptance Testing
  6. Go-Live Execution
  7. Ongoing AMC Support & Continuous Optimization

This approach ensured a smooth transition with zero disruption to patient services.

The Odoo ERP implementation delivered significant improvements across operations:

  • 70% reduction in manual work
  • Faster patient onboarding and case handling
  • Automated billing and accounting accuracy
  • Improved clinical documentation & reporting
  • Real-time visibility into operations, finances, attendance & inventory
  • Automated referral tracking & commission payouts
  • Smooth clinician workflows with standardized diagnostic tools
  • Ready for multi-branch expansion with centralized control

SoundEmotion now runs on a single, intelligent platform that connects clinicians, administration, finance, and operations seamlessly.

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